LAB FEES How to Fill Out Material Tickets

LAB FEES How to Fill Out     Material Tickets

1. Complete the yellow card  Date of Issue,  Student Name, School, Instructor

Do not fill in $____ Refunded on____

Give the Yellow card to the student as a receipt for payment.

2. Keep a running tally  of the materials tickets on the TALLY OF MATERIAL TICKETS SALES (the donomination is $10.00 )

Material Ticket #  – Date of Sale –  Student Name – Class  – Sale Amount –  Deposit #

132595                        9/20/13      Asample Estudiente  Science      $10.00       MSAF #

–       Attach copies of the yellow recaps to the tally sheet as you receive them back from the treasurer – the number at the bottom is the MSAF –Receipt number

3. WHAT YOU GIVE TO THE TREASURER EVERY DAY THAT YOU COLLECT $$$

A RECAP fill in the top – Account Name Science Fees

                                                 Object 4429  Program 5007 Function 0762

Fill in one line

# of _____ Material Tickets x $10                  Amount $

 

Total Collected _______

Cash $_________                                    Signed   ______________________

 

Attach a copy of the Tally Sheet for that day’s sales only

YOU will keep the running tally for the period of Lab fee collection.

Keep your financial records for 2 years in case of an audit.

 

 

 

 

 

INSTRUCTIONS FOR 2010-2012 $5.00 LAB FEE

1. Complete the green card  Date of Issue,  Student Name, School, Instructor

Do not fill in $____ Refunded on____

Give the Green card to the student as a receipt for payment.

2. As you issue the material tickets fill in the Receipt #, name of student, $5.00

on the RECAP

Before you hand the Recap form into Mrs. Carmen Martinez, total the amounts,

fill in the amount under cash, sign as account representative.

Also fill in the top  – Science Lab Fee Object 4429  Program 5007 Function 0762

3. We DO NOT TAKE CHECKS. Money orders are OK!

4. Please keep track of the students that have paid the fee on a spreadsheet or blank printout of the roster.

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